COMMUNITY SURPLUS VEHICLE PROGRAM

Vehicle Recipient shall provide Island Transit with a quarterly report, for a one-year period, containing vehicle odometer readings, number of passengers carried, and description of current use of vehicle. Information shall be submitted to Island Transit, ATTN:  Community Surplus Vehicle Program (CSVP), 19758 SR 20, Coupeville WA  98239 or emailed to info@islandtransit.org.  Reporting periods are May -July 2024; Aug - Oct 2024; Nov - Jan 2025; Feb - April 2025.  Click here to download a quarterly report form.

On April 5, 2002, Island Transit’s Board of Directors approved the first Community Surplus Vehicle Program. Since that time, Island Transit has made many surplus transit buses and vans available for award to eligible 501(c)(3) non-profit organizations and agencies who serve the residents of Island County. Prior to this program, Island Transit slated our surplus vehicles for disposal at the state auction. Now, the best of these vehicles may be awarded to eligible 501(c)(3) non-profit organizations and agencies. These vehicles allow enhanced public

transportation services for residents living in Island County.

All non-profit 501(c)(3) organizations and agencies that primarily serve residents of the Island County Public Transportation Benefit Area (PTBA) may be eligible to apply.

Island Transit will only offer surplus vehicles deemed by Island Transit’s maintenance department to be in good working order as of the time of donation. Four (4) surplus vehicles are available for the 2024 Community Surplus Vehicle Program which includes 4 vans. Available maintenance records for the vehicles will be provided to recipient.

No. Evaluation criteria are based on the greatest community benefit / need, among other factors.

This is not out of the question. State your case on your application. Think “Out of the Box!” 

Be creative.

Create a statement on your letterhead … “I (your name), on behalf of (your organization’s name) attest that ... etc …

You, the vehicle recipient. Island Transit has no avenues or recommendations for insurance.

The Vehicle Recipient is responsible for all licensing, permits and insurance of the aforementioned vehicle(s). Proof of insurance shall be provided to Island Transit as a condition of award of the aforementioned vehicle.  

Yes. Remember to keep track of ridership for reporting purposes. Also remember that liability falls within your organization’s insurance coverage, so check with your insurance carrier. If you will be loaning out the vehicle, consider partnerships to enhance your application.

Island Transit’s goal is to supplement Island Transit service and serve Island County residents (off island field trips are okay).

You must call the Department of Licensing. Vehicle Recipient will also be responsible for purchasing a three-day vehicle trip permit from the Department of Licensing in order to drive the vehicle(s) off Island Transit property. 

Before you can remove the vehicle from Island Transit property, Island Transit will submit a SELLER'S REPORT to the Department of Licensing, thus immediately transferring all liability for the vehicle(s) from Island Transit to Vehicle Recipient. 

Vehicle Recipient is responsible for purchasing a three-day vehicle trip permit from the Department of Licensing in order to drive the vehicle(s) off Island Transit property. 

No.

Vehicle Recipient must remove the vehicle(s) from Island Transit property within two (2) weeks of the vehicle award or face being considered in default of the Agreement. Island Transit has the right to award the vehicle(s) to the next Applicant on the list.

Yes. You must remove all Island Transit colors from the vehicle before it is placed in service. Your signage must also be displayed on the vehicle before it is placed in active service.

An Island Transit-provided decal(s) stating “Provided by Island Transit Community Surplus Vehicle Program” will remain on the vehicle(s) for one (1) year upon acceptance.

We understand there are many variables and circumstances. Call us, and we’ll work together.