Community Surplus Vehicle Program

COMMUNITY SURPLUS VEHICLE PROGRAM

Island Transit Launches 2021 Community Surplus Vehicle Program for Non-Profit Agencies

Island Transit's Island Transit’s Board of Directors approved the first Community Surplus Vehicle Program in 2002. Since that time, Island Transit has made many surplus transit buses and vans available to eligible 501(c)(3) non-profit organizations and agencies who serve the residents of Island County.

Community Surplus Vehicle Program application packet

FAQ's Getting Started with Island Transit Community Surplus Vehicle Program (CSVP)

PROGRAM SCHEDULE

Community Surplus Vehicle Program starts	Friday, April 23, 2021
Vehicles available to view by appointment	Week of May 17-21, 2021
Applications due	Friday, June 4, 2021
Review applications and select awardees	Friday, June 18, 2021
Awards announced	Tuesday, June 22, 2021
Deadline to claim vehicle(s) and remove from lot	Friday, July 9, 2021

What is the Community Surplus Vehicle Program (CSVP), and how does it work?

On April 5, 2002, Island Transit’s Board of Directors approved the first Community Surplus Vehicle Program. Since that time, Island Transit has made many surplus transit buses and vans available for award to eligible 501(c)(3) non-profit organizations and agencies who serve the residents of Island County. Prior to this program, Island Transit slated our surplus vehicles for disposal at the state auction. Now, the best of these vehicles may be awarded to eligible 501(c)(3) non-profit organizations and agencies. These vehicles allow enhanced public
transportation services for residents living in Island County.
Who can apply?

All non-profit 501(c)(3) organizations and agencies that primarily serve residents of the Island County Public Transportation Benefit Area (PTBA) may be eligible to apply.
How many vehicles will be awarded?

Vehicles in this program were purchased with public funds and have reached the end of their useful transit life. Fourteen (14) surplus vehicles are available for the 2021 Community Surplus Vehicle Program: 12 vans (ten 8-passenger vans, two 12-passenger vans) and 2 paratransit buses (two 8-passenger with wheelchair lift). Commercial Drivers Licenses (CDL) are not required for the paratransit buses but are strongly recommended. Island Transit does not provide CDL training.
Can we request #1 Priority on a specific vehicle?

No. Evaluation criteria are based on the greatest community benefit / need, among other factors.
Must these vehicles be used for people only or can they be used to transport goods, such as meals on wheels?

This is not out of the question. State your case on your application. Think “Out of the Box!”
Be creative.
How do I certify / attest financial and management capacity to maintain the vehicle?

Create a statement on your letterhead … “I (your name), on behalf of (your organization’s name) attest that ... etc …
Who is responsible for insurance and maintenance on the vehicle(s)?

You, the vehicle recipient. Island Transit has no avenues or recommendations for insurance.

The Vehicle Recipient is responsible for all licensing, permits and insurance of the aforementioned vehicle(s). Proof of insurance shall be provided to Island Transit as a condition of award of the aforementioned vehicle.
Can I loan my vehicle to another agency?

Yes. Remember to keep track of ridership for reporting purposes. Also remember that liability falls within your organization’s insurance coverage, so check with your insurance carrier. If you will be loaning out the vehicle, consider partnerships to enhance your application.
Once we receive our vehicle, are there any travel restrictions?

Island Transit’s goal is to supplement Island Transit service and serve Island County residents (off island field trips are okay).
How do I obtain a title?

You must call the Department of Licensing. Vehicle Recipient will also be responsible for purchasing a three-day vehicle trip permit from the Department of Licensing in order to drive the vehicle(s) off Island Transit property.
How is the Department of Licensing involved?

Before you can remove the vehicle from Island Transit property, Island Transit will submit a SELLER'S REPORT to the Department of Licensing, thus immediately transferring all liability for the vehicle(s) from Island Transit to Vehicle Recipient.

Vehicle Recipient is responsible for purchasing a three-day vehicle trip permit from the Department of Licensing in order to drive the vehicle(s) off Island Transit property.
Do I need to do a State Patrol check on the vehicle?

No.
How soon must I move the vehicle(s) off Island Transit property?

Vehicle Recipient must remove the vehicle(s) from Island Transit property within two (2) weeks of the vehicle award or face being considered in default of the Agreement. Island Transit has the right to award the vehicle(s) to the next Applicant on the list.
Are we required to remove the stripes from the vehicle?

Yes. You must remove all Island Transit colors from the vehicle before it is placed in service. Your signage must also be displayed on the vehicle before it is placed in active service.

An Island Transit-provided decal(s) stating “Provided by Island Transit Community Surplus Vehicle Program” will remain on the vehicle(s) for one (1) year upon acceptance.
What happens if my actual ridership falls short of what I projected on my application?

We understand there are many variables and circumstances. Call us, and we’ll work together.
How often do we provide a report to Island Transit?

Vehicle Recipient shall provide Island Transit with a quarterly report, for a one-year period, containing vehicle odometer readings, number of passengers carried, and description of current use of vehicle. Reports will be emailed to recipients to fill out and return. Information shall be submitted to Island Transit, ATTN: Community Surplus Vehicle Program (CSVP), 19758 SR 20, Coupeville WA 98239 or emailed to info@islandtransit.org.